Virtual Assistant
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A virtual assistant can support your business in a variety of ways!
General Administrative Support
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Email and calendar management
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Ordering office supplies
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Managing business and client contact lists
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Handling outreach for in-house staff recruitment
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Designing and ordering business cards for you and other agents in your team
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Conducting research on topics related to the real estate business
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Handling routine paperwork involved in the business operation
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Creating a back-up of important office files
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Writing business tasks and office procedures for in-house employees
Marketing
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Managing all social media accounts
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Monitoring competitors online
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Handling website or blog updates
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Creating fresh content for online marketing
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Reaching out to potential industry partners for marketing purposes
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Researching for industry trends, news, and updates
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Posting important company events or milestones for PR purposes
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Conducting email marketing, from the creation of email templates to bulk sending
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Monitoring overall progress of the marketing campaign
Listings Management
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Preparing listings presentation for potential clients
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Making arrangements for client appointments or meetings
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Researching for data on properties to be added to listings
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Verifying legal names of property owners and deed types through online public property records
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Organizing gathered data on properties for sale/rent
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Entering property data on real estate software (if used)
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Gathering updates on properties and updating information on listings
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Attending to the needs of sellers regarding their property’s listings
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Creating property brochures based on existing listings
Client Support/Correspondence
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Handling inbound calls from potential and existing clients (inquiries and updates)
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Responding to emails from all clients
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Preparing materials for buyers’ seminars
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Providing property information for interested buyers
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Following up on prospective renters and buyers
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Creating and rolling out client surveys
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Sending out newsletters to clients
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Asking referrals from existing or previous clients
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Creating monthly reports for clients if needed
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Prepare greeting cards or gifts for the important clients
Travel & Event Planning
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Preparing itineraries for your travel
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Booking your transportation
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Booking your hotel and accommodation
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Searching for restaurants or leisure attractions
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Booking for meeting venues and needed conferencing equipment
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Finding directions to specific locations
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Managing your emails while you are away
Appointment/Schedule Management
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Organizing your monthly, weekly or daily schedules
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Providing reminders for important tasks or events
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Furnishing important documents needed for meetings and other events
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Keeping track of appointments with clients and business partners
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Drafting important points or questions for meetings or presentations
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Coordinating with clients and business counterparts for appointments
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Searching for significant real estate industry events for you to attend
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Preparing schedules for other personnel such as real estate inspectors, property photographers, etc.
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Managing records of accounts receivables